Westlake Porter Public Library offers meeting rooms to community groups for their educational, cultural, intellectual or civic activities. These rooms can accommodate individual speakers, panel groups, AV presentations, art and gardening projects, and board or committee meetings. They are available during times when they are not in use for the library or library-sponsored programs and activities.
The meeting rooms are available on a first-come, first-served basis pending completion of a Meeting Room Application. All meetings must be free and open to the general public.
The meeting rooms are available during regular library hours free of charge to qualifying groups. All meetings must end 15 minutes before the library closes. Please contact Group Services if your meeting needs to begin before the library opens or continue past the time the library would normally close.
Groups should notify the library as far in advance as possible, but at least 24 hours in advance, of cancellations.
An application must be downloaded, completed, and sent as an email attachment to firstname.lastname@example.org in order to reserve a meeting room. You will need Adobe Acrobat Reader to fill out and email the application: Application for Use of Meeting Room Space ( PDF)
|Porter Room (large)||Max 200 persons||LCD projector, Blu-Ray player, microphones, whiteboard, pianos
|Dover Room (medium)||Max 60 persons||LCD projector, Blu-Ray player, microphones, whiteboard|
|Craft Room||Max 25 persons||LCD projector, Blu-Ray player, whiteboard|
Technology Training Lab
||Max 44 persons||classroom computers, LCD projector|
|Conference Room||Max 12 persons||chalkboard|
Capacities for individual setups in each room may vary, not to exceed the above numbers.
The Computer Training Lab may be scheduled for computer training purposes. Please schedule a training session before using the computer lab.
Westlake Porter Public Library has two pianos, which may be used by music teachers and organizations for scheduled public performances and one practice session per performance.
A coffee maker is available in each meeting room for coffee or hot water. The kitchenette and staging room, which has a refrigerator and microwave, are also available for use.
The library and its meeting rooms are wheelchair accessible. Any other special needs of handicapped persons should be brought to the attention of Group Services at least 48 hours in advance of a scheduled meeting so that, if possible, the request may be filled.
Please note that individuals may not profit from, nor use the library’s facilities, meeting rooms, or study rooms to run a business. Meetings planned by a company or individual to promote, advertise, or lead to a sale of a product or service are not permitted.
Groups using library rooms may not charge fees. With the exception of Westlake Porter Public Library or the Friends of Westlake Porter Public Library, no fundraising activities or solicitation may occur. A reasonable charge may be made to cover the cost of activity/craft materials, but is subject to library approval in advance.